Insurance Documentation & Recovery — USA
contact@policyproofgroup.com | +1 (321) 710-9671
Insurance Documentation & Recovery

Policies fail on paperwork.
We fix the paperwork.

We assemble the evidence that gets cyber insurance claims paid — and we recover workers' comp premiums that employers were wrongly charged.
Working behind insurance brokers, MSPs, and employers across the US.

Talk to us → What we do
~1 in 4
cyber insurance claims actually result in a payout — most denials trace back to documentation gaps
30–40%
error rate found in workers' comp premium audits in states running regulator test-audit programs
01 — The Problem
The money is in the policy. The risk is in the file.
Carriers decide claims and premiums from documents — applications, audit statements, classification codes. When those documents are wrong or incomplete, the policyholder pays for it. Literally.
82%

of denied cyber claims involve improperly implemented or undocumented MFA — a paperwork failure, not a security failure.

3–6 yrs

the lookback window in most states for recovering workers' comp premium overcharges. Money already paid can still come back.

$0

what a policy pays when the application answers don't match the evidence — even when the mistake was an honest one.

02 — Services
Two services. One discipline: documented proof.
We are a documentation and recovery operations firm. We don't sell insurance, give legal advice, or act as security consultants — we assemble, verify, and maintain the records that insurance outcomes depend on.
A.

Cyber Insurance Evidence Packs

We build and maintain the complete evidence file behind a small business's cyber policy — so the application is accurate at renewal, and the claim survives scrutiny after an incident. Delivered white-labeled under your brand.

  • MFA deployment evidence — screenshots, configurations, coverage across all users
  • Backup and restore test records, with dated verification
  • Incident response plan, documented and versioned
  • Security awareness training certificates and completion logs
  • Application-answer verification against actual environment
  • Quarterly maintenance — the pack stays current, not stale
For Brokers & MSPs
White-label. Your client, your name on the deliverable. Flat fee per client; you set your margin.
B.

Workers' Comp Premium Recovery

We review an employer's premium audits, experience modifiers, and classification codes for the errors that quietly inflate premiums — then pursue the correction and the refund with the carrier and rating bureau.

  • Free initial review of your most recent audit statement
  • Experience-mod (e-mod) verification and correction filings
  • Classification code and payroll audit error disputes
  • Multi-year lookback recovery where state rules allow
  • Contingency pricing — no recovery, no fee
For Employers
Contractors, manufacturers, and staffing-heavy businesses with 5–50 employees. You pay only from money we actually recover.
03 — How We Work
A quiet, exact process. No noise.
Every engagement follows the same disciplined sequence. You always know what we have, what's missing, and what happens next.
1
Collect
We gather the raw material — policies, audit statements, system exports, existing records — through a short, structured intake. Your team's time commitment: under two hours.
2
Verify
Every claim in the file is checked against source evidence. What's missing gets flagged with an exact owner and a fix. Nothing enters the pack unverified.
3
Assemble
The evidence is organized the way the other side reads it — underwriter, auditor, or rating bureau — with an index, dates, and a compliance matrix.
4
Maintain
Quarterly updates keep the file current. When renewal, audit, or claim day arrives, the work is already done.
04 — About
Built as an operations firm, not a consultancy.

PolicyProof Group is a documentation operations company. Our team runs structured research, verification, and assembly workflows at production scale — the same discipline used in high-volume content and post-production operations, applied to insurance records.

We keep a deliberate line: we assemble and verify documentation; we do not advise on coverage, law, or security architecture. Your broker advises. Your MSP secures. Your attorney counsels. We make sure the paper holds.

That line is why partners trust us with their clients — we strengthen their position instead of competing with it.

What we are not

  • Not an insurance broker or agent
  • Not a law firm
  • Not a cybersecurity consultancy
  • Not a software platform you log into
05 — Contact

If your client's claim depends on the file, the file is our job.

Book 30 minutes — tell us whether you're a broker, an MSP, or an employer, and we'll show you exactly what a first engagement looks like.

Book a 30-minute call →

Prefer email? contact@policyproofgroup.com  ·  +1 (321) 710-9671